TYPES OF SOLICITATIONS
A. FORMAL SOLICITATIONS
Formal Solicitations are used for the procurement of Supplies, Services or Capital Projects
estimated to be greater than $100,000.00. The three (3) most common Formal Solicitation
methods used are a Formal Invitation to Bid (ITB), a Request for Proposal (RFP), or a Request
for Qualifications (RFQ). Formal Solicitations are advertised by notice on the SFRTA
Procurement website and in print advertisements. The advertisement for these Formal Solicitations will provide information regarding
Contracts resulting from ITB’s are typically awarded by the Governing Board to the lowest
responsive and responsible bidder in the best interest of SFRTA.
Responses to RFP’s are evaluated at a public meeting by appointed evaluation committee
members. Contracts resulting from RFP’s are typically awarded by the Governing Board to a
responsive and responsible proposer that submits the most advantageous proposal to SFRTA,
cost and other factors considered.
Responses to RFQ’s are evaluated and awarded pursuant to the provisions of Section 287.055,
Florida Statutes, also known as the Consultants Competitive Negotiations Act (CCNA).
Upon selection of the lowest responsive and responsible bidder for any Formal Solicitation, a
notice of Award will be placed on SFRTA’s website as a means of advising the public and
vendor communities of the Award.
B. INFORMAL (SMALL) PURCHASES
Small Purchases may be authorized by the Executive Director for Supplies, Services and Capital
Projects, provided that each Small Purchase does not exceed $100,000.00. For Small Purchases,
SFRTA will seek price quotations. These quotations may be requested using the e-procurement
system, telephone, fax, or other methods of expediting the exchange of information between
Vendors and the SFRTA Procurement Department.
C. MICRO PURCHASES
Micro Purchases may be authorized by the Procurement Director for Supplies and Services,
provided that each Micro Purchase does not exceed $3,000.00. For Micro Purchases, a variety of
informal processes will be used to identify available vendors. A determination of fair and
reasonable pricing of micro purchases will be made.
D. EXISTING GOVERNMENTAL CONTRACTS
SFRTA has the ability to participate and/or utilize existing competitively let contracts by
Federal, State, Local or other governmental entities when such contracts allow. This is
commonly referred to as “piggybacking”. Such requirements for piggybacking depend on
E. COOPERATIVE CONTRACTS
SFRTA is an agency member of the Southeast Florida Governmental Purchasing Co-operative
Group. This group is comprised of government entities from throughout the region to provide
cost savings and cost avoidances to member entities by utilizing the buying power of combined
requirements for common basic items.
As procurement schedules become available through Federal, State and Local Governments,
SFRTA will utilize them as appropriate and in the best interest of SFRTA. Further, SFRTA will
seek new opportunities to participate in the effective and efficient coordination of joint
procurements where possible.